Admission Requirements and Enrollment Procedures
Each new family needs to visit my home at least 1 time prior to enrollment. Please call in advance to schedule a visit.
A one hour initial interview with the parents and provider is required prior to acceptance for enrollment. Please call in advance to schedule a visit. Following the initial visit, if agreeable to both parties, the parents shall bring the child to the Preschool for a visit to acquaint the child with the environment.
I require a non-refundable registration fee of $250.00 to cover administrative costs. If during the first week (5 business days), you should change your mind and withdraw your child’s registration, $100.00 will be non-refundable, however $150.00 is refundable. After 5 business days the full amount of $250.00 is non-refundable.
A CIS form must be used, must be current and updated yearly (more frequently for infants). All children must be current on their immunizations. If there is a signed exemption to immunizations, the child may need to be excluded from child care if there is an outbreak of a vaccine preventable disease that the child has not been immunized for.
Your child’s adjustment is important to all of us.
What is normal: It is normal for the child to have some fears and misgivings about being away from his parents. Children, like adults, need time to adjust to new situations. Try to prepare the child for these changes in advance. Discuss concerns, talk of some new people the child will meet and the new opportunities for the child. When you are enthusiastic, your child will be enthusiastic too.
First Experience: The first time the child is separated from the parent hesitation is natural. A cheerful goodbye kiss, a smile and a reassuring word that you are coming back after work is all that is needed. Please do not leave when the child is not looking. Usually, the child will settle down shortly after the parent leaves.
Common Behaviors: Depending on their age, some children will “act out” their feelings by:
Clinging to the parent and refusing to let go
Forgetting their toilet training
Waking up at night or having bad dreams
Expressing desire to stay home
Usually these problems are temporary. If the child is treated lovingly but firmly, this behavior should vanish.
What to do: Please feel free to call the Learning for Life Preschool once you arrive at work. Chances are, that the child will be busy playing and you can relax and concentrate on work.
The trial period will be _2_ weeks. This period is used to observe the child's adjustment to care and to talk about concerns. I will talk to you daily about your child's day. Please tell me if you have any concerns. After a _2_week trial period, we will determine if the child care services are satisfactory to everyone. If any problems cannot be resolved, the care is terminated.
It is for this reason that anytime during the first two weeks either the parents or the Preschool may choose to terminate enrollment, with the understanding that no refund will be made for any reason. Services are stopped immediately if parents are non-communicative, publicly abusive toward the Preschool staff, other parents or children, or if the enrolled child is constantly disruptive. Abuse towards others, of the destruction of property will not be tolerated. After enrollment, if you feel you to terminate, a two week written notice, delivered and acknowledged is required and the remaining deposit is applied. If we have a signed contractual agreement and the family has chosen to leave care after the first two weeks, a full month payment must still be made.
Rates and Payment Plan
Rates are evaluated and may be raised every year in January.
Thirty (30) days notice will be given for rate increases.
If other adjustments are needed, 15 days notice will be given.
Payment Plan, Penalties, and Extra Charge
Your contract will specify your child’s rates based on days and hours of care.our contract will specify your child’s rates based on days and hours of care.
Parents are required to pay for the time their children are scheduled to be in care. In other words, parents are paying for a space whether their child is there or not. Payment for care is due in advance on the first of each month.
Special payment terms are negotiable on occasion and will be defined in the contract.
Fees are not reduced during months/weeks that have holidays.
Vacations and Absences
You are required to give 2 weeks advance notice for vacation.
I will give you at least 6 week(s) advance notice of my vacation schedule. I will take 2 week vacation per year.
Please call and inform me when your child will not attend due to illness or some other event.
Please advise me upon enrollment if you plan to remove your child from child care for any length of time (i.e., the summers for school teachers, or when you are on maternity leave with another child, etc.).
1.The fee for late payment is $ 10.00 per day. If fees remain unpaid after a period of three days, you child will not be admitted until ALL fees are paid in full.
2.The penalty for NSF checks is $ 35.00 plus any bank costs incurred by me. Cash payment is required for returned checks. You may be put on a cash basis after the second NSF check.
Late pick-up fees are as follows:
5:35pm-540pm is $1.00 per minute
5:40pm-5:45pm is $2.00 per minute
5:45pm-when child is picked up is $3.00 per minute
Arrival and pick-up instructions:
When arriving, the parent, guardian or authorized person must sign the child in, and sign-out at pick up time.
Please identify on the Child Care Home Register who is authorized to pick up your child. I will not release your child to any person without your written permission. The person picking up your child must have identification, as we may ask for verification of identity before releasing a child.
Anyone who appears to be under the influence of drugs and/or alcohol arriving at child care to pick up a child will be asked to call someone else to pick up that child. If a person leaves with a child while they appear to be under the influence, I will call 911.
Back-up Child Care
Unless a mayor emergency occurs, a death in the family for example, we won’t close the daycare . I will due my best to find a substitute for myself or assistant when sick or otherwise needing time off
Termination of Services
1. You are required to give me 2 months notice of your intent to terminate care.
2.The following are conditions that will cause child care to be terminated: a.continual late payments b.child behavioral problems that cannot be controlled c.not respecting child care setting and policies (children and/or parents) d.continual late pick-ups
Receipts and Taxes
1. Up on request I will give you a payment receipt when you pay for child care.
2. You will receive an Internal Revenue Service (IRS) W-10 Form reporting your annual child care expenditures for the applicable tax year.
Professional liability insurance: YES
Accidental/medical insurance: NO
Supplemental auto insurance: NO
Smoking will only be permitted outdoors in unlicensed space and out of view of children. Smoking will not be permitted in my home or car during child care hours.
Hours of Operation and Daily Activity Schedule
The child care program is open 7:30 a.m. to 5:30 p.m., Monday through Friday. Parents are welcome to visit their children at any time during the day.
Child care is closed for the following holidays:
Jan. – Martin Luther King Day
Feb. – Presidents Day
May. – Memorial Day
July – Independence Day
Sept. – Labor Day
Nov. – Veterans Day-Thanksgiving and day after
Dec. – Christmas through New Years
Sample Daily Schedule
TimeActivities 7:30-8:30Open, Free Play 8:30-9:00Wash Hands, Breakfast 9:05Change Diapers 9:15Circle time 9:30Preschool, Spanish 10:15Snack then diapering 11:00Outside 11:45-12:45Wash hands for lunch, Lunch, unwind 1:00-3:00Quiet time 3:30Snack 4:00-5:00Story and Outside 5:30Close
Television, Video and Computer Use
Limited videos will be educational and bilingual.
Monday’s and Wednesday’s we have dance. On Tuesday’s we schedule crafts/arts and on every other Friday, we have hands on cooking. On Wednesday mornings Marco our Spanish/music specialist comes for a 30 minute class for those children signed up.
At this time we have a small dog that is current on immunizations and in good health. Our pets have an area separate from our outdoor play area to relieve themselves. Our dog does not interact with the children.
Parents are responsible for transportation to and from my home.
Transportation for field trips, if any, will be provided by private cars or walking.
Meals and Snack
I participate in the USDA Food Program.
It is your responsibility to notify me of any allergies or adverse reactions your child may have with certain foods or beverages. Typical menu items are listed below. I will work closely with you on your child's transition to solid foods when appropriate.
Meals Served/Sample Menu
Breakfast: Fruit, Eggs, Toast and Milk
Lunch: Milk, Chicken, Bread, Broccoli, Carrots
Snacks: Bagel with cheese or Apples and yogurt
Permission for Free Access
You have the right to access any areas of my home used for child care, or to your child’s records. You are welcome to visit or drop-in unannounced to observe your child. Please schedule time in advance if you would like to have a meeting with me, so we can arrange a time to speak away from the children.
Child Abuse Reporting
I am required by mandatory reporting laws to report any suspected child abuse, neglect, or exploitation to Child Protective Services (CPS) or my local law enforcement agency immediately (without prior notification to the parents involved). I will also inform my licensor.
Behavior Management and Discipline
Spanking or any form of corporal punishment, physical or mechanical restraint, the withholding of food, or any form of emotional abuse is prohibited by anyone on the premises including parents. No corporal punishment will be used in our program. This includes biting, jerking, shaking, slapping, spanking, hitting, kicking or any other means of inflicting physical pain.
When a child is having a difficult time following directions, treating others well, or handling equipment with respect: these developmentally appropriate guidance techniques are used.
The first step in managing poor behavior is to listen to the child’s thoughts and feelings; after that discussion, one of the following techniques may be used.
Positive Reinforcement: The child will be encouraged when he/she is demonstrating acceptable behavior.
Redirection: The child is redirected to another activity and given an opportunity to try again at another time.
“When….Then” Statements: A statement in which the child is encouraged to accomplish something before going on to something else. Sample: “When you finish picking up the blocks, then you can go outside.”
“If …Then” Statements: A statement in which the child is encouraged to make a positive choice. Sample: “If you pick up the blocks, then you can go to the Dramatic Play area.”
Take a Break: The child is separated from the group for a child-regulated period of time. This technique is used only when the child is exhibiting temper-tantrum type behavior or hurting self, others, or equipment. When the child shows that he is ready he can then rejoin the activities .
Items Brought From Home
Parents are asked to help their child understand that it is not wise to bring toys or other objects from home that they may not wish to share with the group. I can not assume responsibility for loss or damage to any personal possessions children bring.
I do not discriminate in my enrollment, hiring practices, client services or in the care of children based on race, color, creed, ethnicity, national origin, gender, marital status, veterans status, sexual orientation, age, socio-economic status, religion, differing physical or mental abilities, use of a trained dog or service animal by a child or family member, communication and learning styles.
We do not practice any religion with the children in care.
Care of Young Children
It is normal for your child to have some fears and misgivings about being away from you. Children, like adults need time to get used to new situations. Try to prepare your child for the changes as far in advance as possible. Discuss any concerns. Talk about some of the new people your child will meet and the new things your child will do. If you are enthusiastic, then your child will be too.
The diapering area is away from the food preparation and consumption area. The changing is close to a sink to allow easy access to hand washing. Latex gloves are worn when changing diapers and thoroughly wash hands after each change. The changing surface is made of a non-porous material free of cuts and holes. The area is sanitized with a bleach solution. Disposal of solid diapers in a tight container away from the reach of children. Changes are scheduled for every 1.5 to 2 hours with the exception of nap time in which a child will be diapered as soon as he awakes. In addition, a child will be diapered when needed. Disposable diapers are used only, provided by the parent.
Children are taught to wipe, flush, and then wash their hands thoroughly.
All areas are cleaned with a bleach solution at the day’s end
Parents will initiate potty training when the individual child shows interest. IN order to be successful in this training, it is important that both parent and staff are consistent in their techniques.
Cleanliness and hand washing will also be emphasized in the training process.
Infants are held when feeding and bottles are not propped.
Parents supply all infant formula, juice feedings bottles, liners and nipples.
Parents supply a written feeding schedule.
Daily feeding schedule is marked for feedings given.
Bottles and nipples are cleaned by the parent
Infant Sleep Position
The SIDS Foundation of Washington, the American Academy of Pediatrics, and the Department of Health currently recommend placing infants to sleep on their backs, and to avoid using pillows, fluffy blankets and crib bumpers. Because this has been shown to reduce the risk of SIDS, I will follow these recommendations. Parents who choose for their infants to not follow these guidelines will need to have a letter form their child’s doctor stating that the infant is not to follow the guidelines. No child will sleep in a swing, bouncy chair or other sitting or reclining devices.
Naps and Rest Periods
Each child five years or younger will be provided with a supervised rest period.
The child not needing rest will be provided with a planned quiet activity. As each child awakens, a choice of quiet activities will be offered. Nap times will be kept standard for everyone, disruptions caused by sleep disoriented children is kept to a minimum.
Health Care Practices/Medical Emergencies
1. My staff and I have First Aid, Child CPR, and HIV/Aids/Blood Born Pathogens Prevention training.
2. Minor cuts, bruises, and scrapes will be treated. Parents will be notified upon arrival. With some minor injuries parent will be called to help decide whether the child should go home.
3. In the event of a serious injury or emergency, I will call 911 and administer first aid or CPR if needed. I will then notify you as soon as possible and tell you where your child is being treated.
4. If injury 1results in medical treatment or hospitalization, I am required to immediately call and submit an "Injury/Incident Report" to my Department of Social and Health Services Licenser and child’s social worker, if any. You will be given a copy.
1. All medications (prescription and non-prescription) shall be administered only on the written approval of a parent or guardian. A Medication Treatment Authorization form (authorization to administer medication) must be completed. This form must be initialed and dated every 30 days for ongoing permission for over the counter medications.
2. Prescription medications shall be administered only as directed on the label or as otherwise authorized by a physician.
3. Medications must be stored in the original container. The container must have the patient's name, instructions and date of expiration.
4. Doctor's permission is not required for non-prescriptions drugs such as:
a.Anti-histamines b.Non-aspirin pain relievers and fever reducers c.Cough medicine d.Decongestants e.Anti-itching creams f.Diaper ointments and powders g.Sunscreen
Non-prescription medication not included in the categories listed above; taken differently than indicated on the manufacturer’s label; or lacking labeled instructions shall only be given if authorized in writing by a physician.
•Any medicine taken by mouth for children under two will need written permission from your doctor •A detailed record will be kept of all medicines given at child care. •Each child will be observed daily for signs of illness. •Children who are contagious must stay at home. All parents of children in my care, as well as the Health Department, will be notified by phone of communicable diseases or food poisoning. •Please call me if your child will not be coming due to illness. If you are unsure if your child should come or not, please call. •If a child should become ill during the day, you will be notified immediately and will be expected to pick up the child as soon as possible. In such event, your child will be isolated from the other children until you arrive. •The parent is responsible for finding substitute care in case of the child's illness.
The following illnesses are not accepted in my home per instruction of the Department of Public
Diarrhea: Three or more watery stools in a 24-hour period, especially if child acts or looks ill.
Vomiting: Vomiting on two or more occasions within the past 24 hours.
Rash: Body rash not associated with diapering, heat or allergic reactions, especially with fever or itching.
Eyes: Thick mucus or pus draining from the eye, or pink eye.
Appearance/Behavior: unusually tired, pale, lack of appetite, difficult to wake, confused or irritable.
Sore Throat: Especially if associated with fever or swollen glands in the neck.
Fever: Temperature of 101 degrees F. or higher and sore throat, rash, vomiting, diarrhea, ear ache, irritability or confusion.
Lice: Children who have lice may not return to day care until they are louse and nit (egg) free.
Cleaning and Disinfecting
We clean our toys and furniture daily.
Hand Washing Practices
We (children and adults) will be washing our hands before and after preparing food, when handling pets, after playing outdoors, after diapering or using the toilet, and whenever in contact with body fluids.
I will check daily to make certain that both the indoor and outdoor play areas are safe for children and families – free from broken glass, toys and equipment are safe and the area is free from hazards. All medications, cleaning products and chemicals will be inaccessible to the children.
Food Handling Practices
I will follow Department of Public Health food handling guidelines.
Disaster Response Plan
In the case of a disaster of any kind, I have prepared my home for evacuating the children and have emergency supplies for up to seventy-two hours.
Emergency supplies include:
First aid supplies
Battery operated radio
Flashlights and extra batteries
Diapers and formula for infants
Emergency documents and phone numbers
The children will practice emergency procedures and evacuation on a regular basis. I have practiced turning off water, power and gas. Shelving, furniture and heavy objects on high shelves have been secured to protect against falling. I continually check my home for potential hazards.
Communication and Parent Conferences
At Learning for Life we strive for a comfortable relationship with open communication on a daily basis. At times however, issues of a more serious or private nature may come up and we will schedule appointments to discuss them.
Parent participation is always welcome and we would enjoy if you would share important cultural values with us.
Checklist of Child Care Supplies
Toilet training diapers
Change of clothes